Who are we? Integrate UK is the data controller (contact details below) and we decide how your personal data is processed and for what purposes.
What is it? Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation 2016/679 (the “GDPR”).
Types of Data we collect
We use your personal data for the following purposes:
The purposes for which personal data may be used by us:
Personnel, administrative, financial, regulatory, payroll and business development purposes.
Business purposes include the following:
- Compliance with our legal, regulatory and corporate governance obligations and good practice
- Gathering information as part of investigations by regulatory bodies or in connection with legal proceedings or requests
- Ensuring business policies are adhered to (such as policies covering email and internet use)
- Operational reasons, such as recording transactions, training and quality control, to administer our work with young people, our film making, our trips and events and our Outreach Work
- Investigating complaints and managing Safeguarding disclosures
- Checking references, ensuring safe working practices, monitoring and managing staff access to systems and facilities and staff absences, administration and assessments, DBS checks
- Monitoring staff conduct, disciplinary matters
- Applications for grants and subsequent reports to funders
- Improving services, including tracking website cookies with consent
- Promoting the work of the charity, events and maintaining our emailing list
- This list is not exhaustive
How do we process your personal data?
Integrate UK complies with its obligations under GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We give details about some specific areas here:
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Mailing Lists This website operates an email newsletter program, used to inform subscribers to inform subscribers about our upcoming events and media productions. Users can subscribe through an online automated process should they wish to do so but do so at their own discretion. Some subscriptions may be manually processed through prior written agreement with the user. You can unsubscribe from receiving marketing emails from us by clicking the “unsubscribe” link at the bottom of any email. Once you do this, you will no longer receive any emails from us.
Email marketing campaigns published by this website or its owners may contain tracking facilities within the actual email. This information is used to refine future email campaigns and supply the user with more relevant content based around their activity.
Registration & Media Consent forms For our work with young people, including Outreach Worker Registration forms and Media Consent forms, we ask for written consent to process their details (including parent/guardian consent where necessary) and may use online services to do this.
Integrate UK cannot guarantee or verify the contents of any externally linked website despite their best efforts. Users should therefore note they click on external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.
Social Media Platforms
Communication, engagement and actions taken through external social media platforms that this website and its owners participate on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively.
Neither this website nor its owners will ever ask for personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact us through primary communication channels such as by telephone or email.
This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.
We may share anonymised personal information with existing and prospective grant funders to evidence our impact. We use the following online platforms to process data:- Quickbooks (accounting), Receiptbank, Flickr, CBS Screening (DBS Checks), MailChimp (emailing list), Google and Dropbox. This is not an exhaustive list. Our young people use Social Media and messaging platforms to communicate with us and each other and are responsible for the content they share.
We may share, with consent, contact details from registration and media consent forms with our media partner, Zed Productions, to administer our film and creative projects.
What is the legal basis for processing your data?
To meet our contractual obligations, to provide our services to young people and to respond to enquiries.
How long do we keep your data for?
Integrate UK will not retain your personal information longer than necessary.
If legally required or if it is reasonably necessary to meet regulatory requirements, resolve disputes, prevent fraud and abuse, or enforce our Terms and Conditions, we may also retain some of your information as required, even after you have closed your account or it is no longer needed to provide the Services to you.
Access to your personal information
You can request a readable copy of the personal data we hold on you at any time. We commit to giving you the ability to verify, update or delete data; to do this, please contact us firstname.lastname@example.org. We will process this request in line with Subject Access Requests set out in our Data Protection policy and a small fee may be payable.
Please note this is a qualified right.
- This will not affect any information processed to this point
- If you have shared any information with others through social media channels or Whatsapp groups, that information may remain visible where it is beyond our power to delete it
- You are free to ask for your data to be deleted. However, we may retain archived copies of your information as required by law or for legitimate business purposes (including to help address fraud and spam)
A full list of the rights of data subjects can be found here.
To exercise all relevant rights, queries of complaints please in the first instance contact email@example.com.
You can contact the Information Commissioners Office on 0303 123 1113 or via email www.ico.org.uk/global/contact-us/email or at the following address:
Information Commissioner’s Office,
Cheshire SK9 5AF
Privacy Notice v1 April 2018.
The Beacon Centre,
Russell Town Avenue,
Bristol BS5 9JH
Tel: 0117 954 2808
Registered charity 1130222.